GSCNC Property Reservation Requests

GSCNC Property Reservation Requests
This form is not for troop camping reservations. For troop camping, please reserve through https://gscnc.doubleknot.com/home/57790. That link will take you the doubleknot landing page; on the top bar, under "Reserve a Camp" you can switch to whichever camp you are looking for.

This form does not make your reservation: If your request is approved by using this form you will receive a notification letting you know, (approved). Please note that this notification does not mean your reservation is booked. Look out for a second site confirmation email within the next 48 hours that will confirm the camp, dates and sites that have been reserved. It is important you review this information carefully, this confirmation will also have a link for payment. Reservations are not complete until you receive a site confirmation email and pay in full. If for any reason you received a jotform confirmation but not a site reservation within 48 hours, please contact our Customer Care Department

Day Use Requests Can be made through this form. Weekend Day use reservations are no longer able to be completed through doubleknot. Please complete this form for any weekend day use reservations.

Thank you for your interest in reserving space at a GSCNC camp property! We try to accommodate as many requests as possible while also ensuring that there are plenty of opportunities for troop camping.

Requests sent through this form will be reviewed every 2 weeks by the camping services department. If we are able to accomodate your request, customer care will be notified so that the reservation can be made.

We recommend that you submit your request no later than 4 months prior to the date, and no earlier than 6 months in advance (with exceptions for service unit requests, which may be sent earlier).

Service Unit Encampments can be made through this form. We recommend using the regular application first when available, as it is prioritized.

Tips for reservations:

o   Only reserve as many lodges/sites to accommodate the number of people you will have.

o   April through June and September through the end of October are the busiest weekends on GSCNC property. We try to leave as many weekends open for troop camping as possible.

o   If possible, choose a Sunday after 1pm for your weekend event. These reservations will not affect troop camping reservations.

o Remember that overnight reservations start at 3pm and end at 1pm the following day.

o   View the availability chart to see events already planned at camp: https://docs.google.com/spreadsheets/d/1czzG0GTwixdkrIcgUSUjfm22v4cvvwm_XRobpGoydhg/edit#gid=1126463148

o View the protected troop camping weekends here: https://docs.google.com/document/d/1NHP5XPMusNg2PEk0bZYMB4_5JxhTRqQwJeWrlKmU0Ss/edit?usp=sharing

o If you are requesting a canoe or kayak trailer please contact the high adventure specialist directly
Customer Care Initials (For Customer Care Use Only)

Clear
Customer Care Notes (For Customer Care use only)
You are:*

An adult educator requesting sites for a training.A GSCNC staff member looking to use a camp for any type of event, meeting, or program.A member looking to make a reservation for a large scale event.A member requesting a service unit encampmentAn out-of-council member looking to use a GSCNC camp property.A member looking to reserve a boat trailerA member looking to reserve a site for day use
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.

Day Use Reservation Requests
Which of the following best describes your request?*

Regular Troop MeetingTroop Only One Time EventSmall event using 3 or less sites for less than 35 peopleLarge event using 3 or more sites serving more than 35 people

Is this event overnight?

YesNo
Who is this event for?

Only members of our service unit/associationAnyone who wants to sign up
Will this event use the entire camp?

It will use the entire campIt will use 50% or more of the campIt will use only a few selected sites
Will you be providing scheduled programming to other groups attending?

YesNo

Kayak/Canoe Trailers
Boat trailers are reserved through this form: https://gscnc.jotform.com/231586202693054

You can leave thie form and complete that one instead!

Out of Council Requests

Thank you for your interest in staying at one of GSCNC's 8 beautiful properties! We do our best to help our fellow Girl Scouts out, especially when they are coming to visit the area. Here are a few things to keep in mind:

·        Out of council troops can reach out to camping services or customer care one month prior to their desired reservation date to make a reservation for regular weekend camping. If the site(s) are not taken by members of GSCNC, then they may make a reservation.

·        Out of council troops will pay the same price for glen shelters and lodges as GSCNC members.

·        Out of council troops can request longer stays (2 nights or more,) on a case-by-case basis. These requests can be submitted to camping services and will be reviewed twice a month.
What is your home council? *
Which camp property are you looking to reserve?*

Camp AquascoCamp Brighton WoodsCamp Coles TripCamp CrowellCamp May FlatherCamp Potomac WoodsCamp White RockCamp Winona
What facilities do you want to reserve (i.e "Deer Run glen shelter and Friendship Lodge")*
Requested Arrival *

MonthDayYear
Date
Requested Arrival Time (Including set up) *

Hour Minutes

AM/PM Option
Requested Departure *

MonthDayYear
Date
Requested Departure Time *

Hour Minutes

AM/PM Option
Expected Number of Adult Participants *
Expected Number of Girl Scout Participants *
Tell us a little bit about your reservation, are you travelling to the area? What kind of facilities will you need? *

Encampments

Your event qualifies as an encampment!
Before making a request, check the following to make sure your dates are available:

GSCNC Availability calendar: https://docs.google.com/spreadsheets/d/1czzG0GTwixdkrIcgUSUjfm22v4cvvwm_XRobpGoydhg/edit?usp=sharing

Protected Troop Camping weekend: https://docs.google.com/document/d/1NHP5XPMusNg2PEk0bZYMB4_5JxhTRqQwJeWrlKmU0Ss/edit?usp=sharing

When do we accept applications:

Spring (April, may): applications accepted in September

Summer (June, July, August): applications accepted in February

Fall (September, October): applications accepted in May

All other months: Apply any time!

Reservations will begin at 3pm on the first day of the reservation, and end at 1pm on the final day.
Enter the SU or association that this request is for:*
Which camp property are you looking to reserve?*

Camp AquascoCamp Brighton WoodsCamp Coles TripCamp CrowellCamp May FlatherCamp Potomac WoodsCamp White RockCamp Winona
Requested Arrival *

MonthDayYear
Date
Requested Departure *

MonthDayYear
Date
Expected Number of Adult Participants *
Expected Number of Girl Scout Participants *

Do you have any other questions, comments or concerns regarding your request?
Should be Empty:

GSCNC Property Reservation Requests

Day Use Reservation Requests

Kayak/Canoe Trailers

Regular Troop Meeting Requests

Encampments